Enrollment Information
Adding Classes
The registration process involves planning your class schedule with your academic or faculty advisor, registering for classes (online via WINGS Express), adjusting your class schedule if needed within the published drop/add deadlines, and paying your bursar bill.
All students are expected to complete the registration process on their assigned Registration Date. Schedule changes must be completed by the end of the Open Registration period when online registration closes. Full-term classes (15-week courses) are open for enrollment through the first Sunday after the beginning of the semester. For A and B terms (7-week courses) students have until the third day of the class to add without the instructor’s permission. Specific dates for each term are published in the academic calendar.
Additional information about registration can be found on the Enrollment Services page.
For Wright State policy information, please refer to policy 3430.
Waitlisting a Class
Courses that are at capacity may, at the discretion of the instructor/department, afford you an option of placing yourself on a waitlist for any openings that occur when one of the registered students drops the course. If a course is full and does not have a waitlist, please contact the instructor or department to request a “Closed Class” permission override for online registration.
- Register for classes in WINGS Express and if a class is closed, check to see if a waitlist is offered and has waitlist seats available
- Add yourself to the waitlist
- Remember that the restrictions and/or holds will stop you from registering on a waitlist
- Check your university email daily for a waitlist notification and take action within 24 hours or before waitlisting ends for the term if you receive notice on the last day to add a class
- Register for the wait-listed class upon notification
- If you have already registered for another section of the same class, be sure to drop the unwanted section first
- If you no longer want to be on a waitlist, drop the class so that others may move up on the list
For complete instructions on how to add and drop a wait-listed class, view the Waitlist Registration Facts guide for assistance.
Dropping Classes
Withdrawal is the active decision on the part of the student, in consultation with an advisor, to officially remove themselves from the roster of a class or classes. Not attending or not participating in learning activities is not the same as withdrawal.
The last day to withdraw from a course without a grade is the end of the fourth week of each 14-week term, the end of the second week of each 6-week term, and the end of the fourth week of each 12-week term. These courses will not be recorded on the official transcript.
The last day to withdraw from a course with a grade of “W” is the end of the ninth week of each 14-week term, the end of the fourth week of each 6-week term, and the end of the eighth week of each 12-week term. These courses will be recorded on the official transcript with a final grade of W.
Once withdrawal deadlines have passed, students will need to successfully petition to withdraw. Information about the undergraduate petition form can be found here. Information about the graduate petition form can be found here.
For more information about the withdrawal policy, please refer to Wright State policy 3510.
Students Called to Military Service
Wright State has a recommendation for faculty to work with you if you are called to duty, training, or TDY during a term. The Veteran and Military Center asks you to notify faculty as soon as possible (even prior to the term) if you know of the potential to miss classes. Faculty do their best to accommodate you when able; but, in some cases, withdrawal is the best option.
Students called to active military duty withdrawal process.
For information on excused absense guidelines, please refer to Wright State policy 2330.
Holds
Offices on campus may place a hold on your account because you have not provided or returned something to their office (forms, laptop, equipment, money, etc.). Most holds prevent further course enrollment. Holds may also prevent the ability to drop a class through WINGS Express.
If you have a hold and need to drop a class, you will need to complete the Registration Activity Form and return it to the Enrollment Services Office.
Participation Rosters
In order to comply with federal financial aid regulations, instructors are required to determine if a student has established attendance or participated in each course. This information must be reported each semester prior to the 100% refund period using the Participation Roster (WINGS/WINGS Express).
Enrollment Verifications
Wright State University does not complete forms or generate customized letters verifying information otherwise available on an official academic transcript or term statement with class schedule available through WINGS Express, or enrollment/degree verification available through the National Student Clearinghouse.
- Students with a Social Security Number associated with their student record, may download an Enrollment Verification Certificate via WINGS Express > Student and Financial Aid > Registration & Records > Enrollment Verification Request to provide verification of enrollment.
- Students without a Social Security Number associated with their student record may request an Official Academic Transcript to provide verification of enrollment.
- Enrollment verification is not available prior to the start of the term. An official transcript or term statement with class schedule may be provided by the student to their parties to demonstrate pare-registration for a future term. The university does not maintain class rank information, or provide character references for students.
Enrollment Verification Policy Letter
Undergraduate Repeat Enrollment in Courses
For courses in which a grade of B, C, D, F, X, or NR has been earned, a student may repeat one or more courses with grade replacement up to a cumulative total of five grade replacements. For these courses, only the grade for the last attempt will be counted in the hours earned and cumulative GPA. However, every grade received for a repeated course will become part of the student’s permanent record.
A course with fixed content can be retaken to affect the student’s cumulative GPA. A course is considered a repeat with grade replacement when a student earns a grade of B, C, D, F, X, or NR for the course and retakes the course resulting in a grade of A, B, C, D, F, X, or NR. All such courses will be counted toward the five-course maximum. Withdrawals (W) are not counted as repeats.
During the term in which a student reaches the fifth repeat with replacement, should more than the fifth repeat be in progress, the course(s) with the greater number of credit hours will be applied toward the five repetitions. If there is no difference in credit hours, the course(s) in which the grade has (have) improved the most will be applied.
For all courses repeated after a student has reached the maximum of five repetitions, each grade will be counted in the cumulative GPA. Credit hours earned will be counted only once.
All courses repeated before the effective date of this policy will be counted toward the five-course maximum. There will be no adjustment of Gap’s posted for previous terms.
All students are subject to this policy effective June 13, 2011. However, continuing and returning students may petition/request to remain subject to the previous policy, and such requests will be approved for all courses repeated through Summer 2012.
In calculating the cumulative GPA for the purpose of graduating with honors, only the first grade earned for a course will be counted.
Students may not repeat a course after graduation in order to alter their final GPA at the date of graduation. A course may be repeated later, but the second grade will not affect the undergraduate GPA.
Transfer courses are excluded from the five-repetition replacement policy. Students who have transferred courses with grades of B, C, or D may take equivalent courses at Wright State. In those cases, the hours earned for the Wright State course(s) will be counted and included in the cumulative GPA. The hours for the transfer course will no longer be counted, but the transfer GPA will remain unchanged. To increase knowledge, students may repeat courses at Wright State for which they have transferred an equivalent course with a grade higher than a B; however, the hours and points from the Wright State course will not be used to meet graduation requirements.
Grades assigned as part of a disciplinary action may not be replaced.
Students who have been dismissed may not appeal on the grounds of intention to repeat courses.
Students in those program units whose repeat policy is more rigorous than that of the university shall follow the policy of that department, college or school.
In some instances, repeating courses could affect financial aid or other assistance. Students should consult with appropriate offices prior to registration.
Quarter-to-Semester Transition Implementation
In replacing grades of quarter courses with grades earned in semester courses:
- Quarter courses that have a direct, approved one-to-one equivalency with a specific semester course will automatically be eligible for repeat and grade replacement.
- For Quarter courses that are part of a course sequence, the default repeat/grade replacement will be:
- The grade in the first course of a two-semester course sequence will, when repeated, replace the grade of the first course in a three-quarter sequence.
- The grade in the second course of a two-semester course sequence will, when repeated, replace the lower grade of either the second or third-quarter course.
Exceptions to the above are available only through a petition process. Faculty in the departments or units offering the course(s) make decisions regarding such petitions.
In all circumstances, a repeat of a single course can replace only a single course grade.
For more information about the undergraduate course repeats and repleacement, please refer to Wright State policy 3520.
Graduate Repeat Enrollment in Courses
Graduate students may repeat only two courses previously taken for which the grade received was below a “B” within a given graduate program. Only the hours and grade points earned for the second attempt will be included in the computation of the grade point average and the meeting of degree requirements.
Graduate students may repeat a repeated course a second time to satisfy the completion of a required course. Under these circumstances, both courses are averaged into the graduate cumulative grade point average.
In all circumstances, the repeated course and grade will stay part of the student’s permanent record.
For more information about graduate course repeats, please refer to Wright State policy 5360.
The Pass/Unsatisfactory Program
“P” grades indicate Passing, work of C quality or better; given only for specifically approved courses. (Credit is earned but is not computed in grade point averages).
“U” grades indicate Unsatisfactory performance, work of below C quality; given only for specifically approved courses.
“XI” grades indicate that a student attended or participated in a P/U graded class but did not complete the course or officially withdraw.
“NU” grades indicate that there is no record that the student attended or participated in a P/U graded class and did not complete the course, attend, or officially withdraw.
Auditing Courses
If class space permits, a student may audit a course, with written approval from the instructor before enrolling. The amount of participation required of auditing students is left to the discretion of the instructor, but it cannot exceed that required of a regular student. The student may not use audited courses to establish full-time status, and the student may not change his or her registration from audit to credit or from credit to audit after the fifth business day of a regular 15-week semester or day two of a short term.
- The fee per credit hour for auditing a course is the same as for-credit courses.
- Consult the Academic Calendar for the Last day to change the audit status.
- Registration Activity Form (PDF) is required
- An instructor must sign the form or provide online permission to Audit or change the Audit Status
- Submit the form and ID to Enrollment Services
For more information about auditing classes, please refer to Wright State policy 3405.
Course Numbers
0000-0999 Developmental Privilege-level courses.
1000-4999 Courses intended for undergraduate credit only. The first digit indicates the general level of the course: 1 for a first-year course, 2 for a second-year course, 3 for a third-year course, and 4 for a fourth-year course. Courses in this category that are acceptable for graduate credit carry alternative numbers in which the first digit only is changed to a 5 or a 6 according to the definitions below.
5000-5999 Courses that carry graduate credit only in a major field different from that of the department offering the course. Most such courses will be alternate designations of undergraduate courses normally numbered 3000-3999
6000-6999 Courses that carry graduate credit in any major fields that have alternate designations of undergraduate courses normally numbered 4000-4999.
7000-7999 Courses intended for graduate students only
8000-9999 Courses intended for post-master’s or doctoral-level work.
Wright State policy 4110.
Dual-Listed Courses
Indra-departmental/program/college dual-listings usually take the form of undergraduate-graduate offerings. These courses have identical prefixes, titles, and catalog descriptions. However, the higher-level course requires additional work appropriate to its graduate status (see UP #5310 Grading Standards for Dual-Listed Courses). These courses are reviewed and approved by the Undergraduate and Graduate Curriculum Committees, respectively.
Students who wish to take “dual-listed” (e.g., PH 4200/6200) courses for graduate credit (PH 6200-level) are required to perform additional work that reflects both quantitative and qualitative advances over the undergraduate requirements (PH 4200-level), such as additional scholarly readings, more rigorous research, and/or more comprehensive examinations. The alternate work required for graduate credit will be stated in the syllabic for all “dual listed” courses.
For more information, please see Policies 4125 and 5310.
Graduate Credit for Undergraduates
Students who are pursuing an undergraduate degree at Wright State University or another accredited university may, under certain circumstances, take graduate courses for graduate or undergraduate credit outside of the combined degree program. Students must complete the Graduate Course Permission Form and obtain all required signatures. Reapplication is required for any subsequent period. In addition, students must indicate their desire for undergraduate or graduate credit. No changes will be granted to the type of credit selected after the course(s) have been completed. Courses taken for undergraduate credit may be applied, with the academic unit’s approval, toward undergraduate degree requirements. Courses taken for graduate credit may be applied towards an appropriate graduate degree at Wright State with the permission of the relevant department or program.
When taking graduate courses under this status, students are not limited in the number of graduate credit hours they may take that will apply toward their undergraduate degree (provided they have permission from the relevant department). However, students are limited by this policy to a total of 12 credit hours of graduate coursework that can be applied as graduate credit. This total is cumulative over the student’s undergraduate career.
To be eligible for graduate course permission, students must meet all of the following qualifications:
- Senior status
- 3.0 cumulative grade point average on all undergraduate work completed at Wright State University
- Undergraduate advisor’s approval
- Permission of the chair of each department in which graduate credit is desired
Please note that non-degree undergraduate students are not permitted to register for graduate courses.
For additional information about graduate credit for undergraduate students, please refer to Wright State Policy 5330.
Enrollment in a Combined Degree Program
A combined-degree program provides an opportunity for an undergraduate student to begin working toward a master’s degree in his/her senior year, and to complete the bachelor’s and master’s degrees in less combined time than it would take to complete them sequentially. The program is designed for the most talented students, so a student must meet the academic standards defined below and apply to participate in the combined degree program.
Students pursuing both the bachelor’s and master’s degrees in the same discipline at Wright State, or students, under partnership agreements, pursuing bachelor’s degrees at other institutions and master’s degrees at Wright State, can participate in approved combined-degree programs.
For a student enrolled in a combined-degree program, a maximum of 9 semester credit hours of graduate-level courses can be “double-counted” to satisfy both the bachelor’s and the master’s degree requirements, and students must earn a total in the combined-degree program of at least 141 unique credit hours (i.e., any credits that “double-count” toward both degrees are counted only once toward the total number of “unique” hours). These limits are determined by the Ohio Department of Higher Education and may not be exceeded.
To participate in a combined degree program, students must meet all of the following qualifications:
- 3.2 cumulative grade point average in all undergraduate work, including undergraduate credits earned at other institutions and transferred to Wright State.
- Undergraduate ad visor’s approval for admission to the combined-degree program, and mandatory advising during each semester the student is taking graduate credit toward the bachelor’s degree.
- Formal admission to combined-degree status.
Students admitted to a combined degree program will be admitted as provisional graduate students to the College of Graduate Programs and Honors Studies, pending completion of the requirements for their bachelor’s degree. Students admitted into an approved combined degree program do not have to formally apply to the master’s program in question.
If students have studies in progress at the time they apply to a combined degree program, any approval of the application is provisional and may be revoked if the student fails to meet all required standards at the end of the term.
Note: Students participating in combined-degree programs may also take graduate hours for graduate credit using the Graduate Course Permission Form, but only up to a total of 15 graduate credit hours, taken as an undergraduate, may be applied to the graduate degree. Except as arranged within specific approved combined-degree programs, no undergraduate student will be allowed to double-count more than 12 semester credit hours towards both degrees, and the total of double-counted hours and Graduate Course Permission hours applied to the graduate degree should not exceed 15.
For more information about graduate credit for undergraduates, please refer to Wright State policy 5330.
Course Prerequisites, Corequisites, Restrictions, and Notes
Students are responsible for checking course prerequisites prior to registration. If a student drops a class that is a prerequisite to a future enrolled class, the student is responsible for adjusting their future course schedule(s).
Prerequisite - a course (or set of courses) that must be successfully completed or completed with certain conditions (e.g., with a grade of “C” or better) prior to enrolling in the said course. When using a set of course prerequisites, only the highest level prerequisite is to be used (e.g., use MTH 244 as a prerequisite to MTH 345 instead of using all or some of the lower level prerequisites MTH 126 or MTH 127, MTH 143, MTH 243, MTH 244).
Co-requisite - a course (or set of courses) that must be taken concurrently with enrollment in the said course, unless it has been previously satisfactorily completed (e.g., transferred from another institution) or completed with certain conditions (e.g., with a grade of “C” or better).
Restriction - a condition or set of conditions that limit enrollment in said course to a select group of students (e.g., students who must be admitted to a specific college or major, students who must have successfully completed a specific number of credit hours, students who are required to meet with a faculty member or director for an interview or audition to obtain permission to register for the course, students who must obtain instructor, director, or department permission to register for the course, etc.)
Course notes are used to provide added registration or curricular information but cannot be enforced by the administrative registration process.
Notes - text used to encourage or give warning to students of matters prior to registration (high school chemistry recommended) or to inform students of other curricular matters (outdoor activity required), including alternative registration possibilities (e.g., “or by permission of instructor”, “or by permission of director or department”, etc.)
Wright State policy 4120.
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